For Busy Room Survey Inspectors. Save Time & STOP writing up your Room Survey reports manually! Why not try using our mobile Room Survey inspection software that works on all tablets, phones and web browsers.
Fully Customisable No Lock In Human Support
The Time Drain of Room Survey Inspection Reports. Room Survey Inspections are crucial for maintaining safety standards in buildings, but the process of creating comprehensive reports can often become a time-consuming process. Several challenges contribute to this issue, each demanding careful attention and innovative solutions.
Data Collection Complexity. One of the primary challenges faced by Room Survey Inspectors is the complexity of data collection during site surveys. From documenting Room Survey conditions to noting potential hazards, gathering accurate and detailed information can be a time-intensive task.
Manual Report Writing. After completing the site survey, inspectors often find themselves grappling with the manual process of report writing. Translating handwritten notes into coherent and professional reports requires significant time and effort, leading to delays in the overall inspection process.
Utilising Mobile Software. By addressing these challenges with innovative digital solutions, Room Survey Inspectors can optimize their workflow, minimize time spent on report creation, and ultimately contribute to improved safety standards in buildings.
Adopting Reporting Software. Investing in reporting software tailored to Room Survey Inspections can revolutionize the way reports are generated. These specialised platforms offer features such as automated report generation, standardized formatting, and integration with inspection data, enabling inspectors to produce professional reports efficiently.
This user friendly mobile Room Survey Inspection software streamlines data collection and automates report generation, saving inspectors valuable time.
Standardised menus provided by the Room Survey software enables inspectors to efficiently structure and format reports, reducing the time spent on manual formatting tasks.
This Room Survey software produces polished and professional reports, enhancing the presentation of inspection findings to your clients.
As a relatively new client of the PocketSurvey software, we have been so delighted with the Room Survey product. The technical support and the overall experience of working with James and his team has been fantastic.
Tony O - Triman Fire Safety & Security
The Room Survey App is very accessible and intuitive and really meets our requirements. Customer support has also proved to be excellent as we have familiarised ourselves with the App and its operation. Thoroughly recommend.
Richard T - Burrells Wharf
Customise Easily. You can customise the app with your custom menu & options, wording and caveats with the in-built App Designer and Template editor.
Jobs Tracking. The apps have nifty features to track your surveying jobs' progress with colour-coded statuses.
Client Database. You can easily see which jobs and reports are allocated using the in-built clients' database.
Calendar. Users can see their job schedule using the calendar and start surveying the building directly from the calendar.
Photos & Floorplans. You can take photos directly on your mobile device or pick images from your gallery and then annotate them if you need to.
Maps & Navigation. Finding the location of a building is easy with the in-built maps feature, allowing you to navigate to the building quickly.
Search & Filter. You can search and filter records using free format search or structured filters.
Import & Export. You can easily import data from Excel spreadsheets and export management systems to other asset management systems.
Step 1: Learn
If you haven't see PocketSurvey in action yet, watch the Room Survey Training Video
to learn about the great features of the Room Survey Inspection app.
Step 2: Apply
Currently on offer at a vastly reduced price (£25 + VAT per user/monthly) by filling in a
simple form here.
Step 3: Start Inspecting!
Once we receive your application we will send you an invoice and access instructions once the
invoice is paid. You can then carry out your Room Survey Inspections using the app.
There is no obligation to continue your subscription after your first month. Full support and training is included.
Currently on offer! The ongoing monthly subscription cost is currently reduced at £25 + VAT per user/month.
All support, training, and templates for Room Exit Surveys are included.
While not strictly a legal requirement, room inspections at the end of a tenancy or academic term are essential for landlords and tenants. They help uphold health and safety standards, identify damages, and support fair deposit deductions in line with the Tenancy Deposit Scheme guidelines.
Carrying out regular exit surveys also helps accommodation providers maintain property standards and meet HMO licensing conditions.
It depends on your needs, but PocketSurvey is a popular choice among university accommodation teams and private landlords.
It works on iPads, Android tablets, and Windows devices. With built-in templates, photo capture, digital signatures, and instant PDF reporting, it's ideal for high-turnover environments like student housing.
Absolutely! PocketSurvey comes with ready-made Room Exit Survey templates covering cleanliness, damages, furniture checks, appliance testing, and fire safety compliance.
You can customise the templates to fit your accommodation policies and reporting standards.
PocketSurvey's Room Survey software starts at just £75 per user/month, with no hidden fees and full access to all features, including report generation and cloud backup.
Yes! Using our Room Exit, our system automatically generates professional PDF reports after each room inspection. Survey report template.
The reports are branded and ready to share with students, landlords, or facilities managers.
Yes. Our built-in register logs each inspection, records room conditions, flags issues, and stores a full history of changes.
This makes it easy to spot recurring problems and maintain consistent standards across terms or tenants.
A Room Exit Survey is a formal inspection at the end of a tenancy or academic term. It records the condition of a room, noting any damage, cleanliness issues, or maintenance needs.
It protects both tenants and landlords by providing documented evidence of room condition before handover or deposit returns.
No—but it's highly recommended. End-of-term inspections provide a clear record that supports deposit deductions, mitigates disputes and contributes to safer, cleaner accommodation.
Property management policies or licensing authorities often require them for HMOs (Houses in Multiple Occupation).
Typically, a Room Exit Survey is done at the end of every academic term, tenancy period, or when a resident moves out. However, periodic mid-term inspections may also be beneficial for early issue detection.
Regular inspections help maintain the quality and safety of accommodation and support a good tenant experience.
Digital tools like PocketSurvey streamline inspection workflows, ensure consistency, and eliminate paper forms. They offer instant PDF reporting, photo documentation, issue tracking, and cloud storage from a mobile device.
This saves time, reduces disputes, and provides a professional audit trail.
According to UCAS and the National Student Housing Survey, cleanliness, maintenance responsiveness, and arrival condition are among students' top concerns. Clear, consistent end-of-term inspections help address these concerns and improve student satisfaction.
With high turnover rates in student housing, digital survey tools can dramatically reduce admin workload while raising property standards.
Happy & productive customers from all sectors
Call Sales: 0161 515 1414
Do YOU want to become a super-efficient Room Survey surveyor, make more profit, and have more leisure time?
Fill in this form to find out how to get started with our mobile & desktop surveying software.
If you're a busy overworked Room Survey surveyor,
you really need this mobile inspection app!
However, if you are ready to order your software at a reduced price of £25 + VAT fill in this other form instead.
Call us on 0161 515 1414 if you want a custom data collection system built for any asset management system such as MRI, Tribal, NEC, Keystone, Northgate, Concept Evolution, IBM Maximo, etc.
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Surveying Software that works the same on ANY Device
For iPads, iPhones, iOS, Android, Browsers
